External guest management systems
Tapcoat is compatible with common guest management and event management systems such as guestoo and integrates seamlessly into your cloakroom process. Existing QR codes from external systems can be used directly, so Tapcoat works with virtually any provider. A direct integration is only needed if you also want to transfer names or other guest data.
External guest management systems
Your cloakroom doesn't have to be a separate system
At many events, the most important foundation is already in place: an existing QR code from the guest management system in use. That is exactly what Tapcoat builds on.
Instead of creating new processes, Tapcoat uses existing QR codes directly for the cloakroom process. This means the solution works with virtually any provider. A technical integration is only required if you also want to import names or other guest data.
The result is an efficient workflow with less effort, less potential for errors, and a consistent visitor experience.
Compatible with these systems
Compatible with existing systems
Tapcoat can be flexibly combined with existing guest management systems, for example:
What does this mean exactly?
Keep using existing systems instead of starting over
Tapcoat adds a digital cloakroom process to your existing guest management. Existing QR codes from external systems can be used directly for the cloakroom workflow. This means Tapcoat works with virtually any provider, without having to set up a new process.
If you also want to use names, ticket data, registrations, attendee status, or other guest data, a technical integration needs to be set up in advance. This turns the cloakroom into a connected part of your event workflow rather than an isolated standalone solution.
Take existing external guest management systems further
Tapcoat adds a digital cloakroom workflow to your existing guest processes.
Tapcoat uses existing QR codes from your guest management system directly for check-in and pickup. This means the cloakroom process can be connected to virtually any provider, without you having to introduce a new identification process. If the technical requirements are put in place in advance, names, guest data, tickets, or registrations can also be built into the workflow. This way, you avoid duplicate workflows, speed up the on-site process, and integrate your cloakroom cleanly into existing event structures.
Use existing data directly
Existing QR codes from your guest management system can be used directly for the cloakroom process. Additional guest data can also be used once the technical integration has been set up.
Fewer duplicate workflows
Using existing QR codes eliminates an extra identification step. If you connect additional data, you reduce manual data entry and duplicate data maintenance too.
Faster on-site check-in
Your team works directly with existing QR codes, so they can check guests in and out faster. If names or other guest data are transferred as well, the process becomes even more precise and efficient.
Guest management system integration
Why integrating with guest management systems makes sense
If you already work with a guest management system, you have often laid the most important foundation: an existing QR code that can be reused for the cloakroom process. That is exactly what we build on with Tapcoat. This lets you integrate the cloakroom into existing workflows without setting up an additional identification process.
If you also want names, attendee information, access rules, or ticket data carried over into the cloakroom workflow, a technical integration is required. This takes the load off your team, improves visibility, and leaves a professional impression on your guests.
This is a noticeable advantage especially at business events, trade shows, conferences, cultural events, or exclusive guest list events. The more clearly the process is organized behind the scenes, the calmer and more premium the on-site experience feels.
Digital cloakroom tag features – all in one system
The technology behind reliable cloakroom management
We digitize your cloakroom: the entire process runs digitally – from check-in to pickup. The result: shorter wait times, less staff effort, and full control at peak moments.
Smart Check-in with QR code & NFC
Tapcoat registers each item uniquely via QR code or NFC – no app needed. This prevents mix-ups and integrates existing event tickets or entry passes.
Self Check-in
Tapcoat uses existing QR codes as identifiers and assigns items digitally. This shortens wait times and eliminates the need for extra tickets or apps.
Digital billing & accounting
Tapcoat logs every drop-off and pickup automatically. This automates billing, records, and the handover to your accounting team or tax advisor.
Central Dashboard
Always keep track of occupied spots, processing times, and utilization – live and across all your locations.
Multi-Organization & Locations
Manage multiple venues, events, or clients in one system. Perfect for operators, agencies, and event series.
Online payments
Guests pay either in advance by scanning a banner or directly at the terminal during check-in. For fast workflows and shorter waits at the cloakroom.
Branding & white-label options
Customize digital receipts, wallet passes, and interfaces to match your branding or your end client’s. Ideal for event venues, agencies, and corporate events. (Pro feature)
Push notifications for guests
Keep guests informed about pickup, wait status, or the end of the event. This reduces questions, improves the flow, and enhances the guest experience. No app download required.
Ready for a stress-free cloakroom?
Let’s analyze together how many guests you handle per event – and how much potential your cloakroom process holds.
Common questions: external guest management systems
Everything you should know about external guest management systems.
- Is Tapcoat compatible with existing guest management systems?
Yes, Tapcoat generally works with existing guest management systems as long as an existing QR code can be used. A technical integration only becomes necessary if you also want to transfer names or other guest data to Tapcoat.
- Which systems can be integrated?
Tapcoat is open to working with existing guest and event systems. In principle, any provider can work as long as a QR code is already available. A direct integration is only required if additional data such as names or attendee information is to be transferred.
- Do guests have to be registered manually again?
Not necessarily. If an existing QR code is used, it can be integrated directly into the cloakroom process. If you also want to use names or other guest data, a technical implementation is required in advance.
- Can we use our existing guest lists?
Yes, this is possible if a technical integration has been implemented in advance. Without this integration, Tapcoat primarily uses the existing QR code from the system in use.
- Does this also work with QR codes or tickets?
Yes, existing QR codes can be used directly for the cloakroom process. This means Tapcoat works with virtually any provider, as long as a suitable QR code is available. Ticket data or other data can also be integrated once the technical integration has been set up.
- Does the integration only make sense for large events?
No, smaller, exclusive, or personalized events can benefit too, especially when existing processes need to be cleanly connected and additional guest data is to be used effectively in the workflow.
- Can Tapcoat be used alongside existing tools?
Yes, Tapcoat complements existing systems and doesn’t necessarily replace them. Existing QR codes can be reused directly. If you want to integrate further data beyond that, Tapcoat can be technically connected to your existing workflow.
- Is this also suitable for venues with recurring formats?
Yes, a technical integration can make particular sense for event series, business formats, or venues with recurring guest processes. This lets you standardize workflows over the long term and make them more efficient.
- How much effort does setup take?
That depends on your existing setup. If an existing QR code is used, getting started is generally very easy. If you also want to transfer names or other guest data, a technical implementation is required in advance.
- Can we check whether our current system is compatible?
Yes, together we can check whether existing QR codes can be used directly and whether a technical integration makes sense or is necessary for additional data.
Still have questions?
Let’s explore together how Tapcoat can be integrated into your existing guest management system.
The result is an end-to-end cloakroom process that fits your event.