With Self Check-in links, your guests register for the cloakroom in advance: they open the link or scan the QR code, enter their items and receive a Web Pass. Your team only assigns the cloakroom slot at drop-off in the tapcoat® app. For an overview of Self Check-in, see Setting up Self Check-in.
Create a link
- In the dashboard, open Self-Check-in in the sidebar.
- Under New link, choose the event. With Automatic (first active), the link leads to the first event that is currently running.
- Choose the cloakroom or Automatic (first active).
- Under Label, enter a name your team recognizes the link by, for example “VIP entrance”.
- Under Expiry (minutes), choose how long a guest’s pre-registration is valid after it is completed. With Individual…, you enter your own value. The Web Pass shows this time as a countdown.
- Click Create link.
Below the form, Currently active: shows which event and cloakroom an automatic link currently leads to. If no event is running, No event is running. Automatic links work as soon as an event is active. appears.
Share and print a link
The table lists every link with its QR code. With Copy URL, you copy the link, for example for an email to your guests. You print the QR code for posters at the entrance or at the cloakroom.
Every link keeps its QR code permanently. Printed codes stay valid even if you change the event or cloakroom later.
Edit or deactivate a link
- Edit: Under Edit link, you change event, cloakroom, label and expiry. The link and QR code stay the same; printed codes then lead to the new target.
- Deactivate: A deactivated link no longer accepts pre-registrations. With Activate, you switch it back on.
If you archive an event, tapcoat deactivates that event’s Self Check-in links. More on this: Edit and archive an event.
Before the first use
- Legal texts: Under Settings → Legal, you add the legal notice, privacy policy and terms as text or a link, as well as the consent checkbox guests see during Self Check-in. As the operator, you are responsible for the content and completeness of this information.
- Payment: Whether guests pay online during Self Check-in, in cash at the cloakroom or choose themselves is set per event. See Setting up online payments.
- Appearance: You set the colors and logo of the Self Check-in page under Branding. See Setting up branding.