Under Payment reports & export, you see the guest payments recorded in tapcoat®, online and cash, and export them for your accounting or tax advisor.
The reports are available if your organization uses online payments (add-on) or the Guest till feature (depending on the plan). Otherwise, the page shows a note with a link to Licences & upgrades.
Review payments
- In the dashboard, open Settings and, in the Guest payments & billing area, click Payment reports & export.
- Under Filter, choose the period with From and To.
- Under Aggregation, choose whether you want to see Single transactions or totals Per day or Per month.
- If needed, narrow down by payment method (online or cash), Event and Cloakroom.
- Click Refresh preview. The Preview shows the number of transactions as well as gross, net and VAT.
Export
| Button | Result |
|---|---|
| Export CSV | CSV file with the payments in the selected filter, for example for a spreadsheet |
| DATEV posting batch | export in DATEV format (posting batch) for online payments |
| DATEV cash journal | export in DATEV format (cash journal) for cash payments |
| PDF batch | PDF documents for the payments in the filter as a ZIP file (Managers only) |
The export in DATEV format (posting batch, cash journal) is only available for organizations in Germany. DATEV posting batch only becomes active once the DATEV settings are complete.
A PDF batch is created in the background. When it’s ready, you receive an email at your account’s address. Under PDF batch downloads, you can download finished ZIP files again later.
DATEV settings
- On the Payment reports & export page, scroll to DATEV settings.
- Enter Advisor number, Client number, Chart of accounts, Tax key (VAT), Revenue account and Bank account (online). You get these values from your tax advisor.
- Click Save DATEV settings.
More articles: Payment at the cloakroom · Cash register · Setting up online payments