Creating and managing multi-day events
Trade fairs, festivals, congresses or multi-day company events run over several days. In tapcoat®, such an event is created as a single event — not as a series of individual events. This saves configuration work and keeps all data together in one place.
One event, several days
When creating the event, you simply choose an end time that matches the last day of the event. All days in between automatically run under the same event. Staff work every day with the same access, the same cloakrooms and the same app settings.
If the schedule changes, you adjust start and end afterwards: in the dashboard under Events in the event concerned.
Example of a three-day trade fair:
- Event name: “Trade fair XYZ 2026”
- Start: Wednesday, 8:00 a.m.
- End: Friday, 8:00 p.m.
- Cloakrooms: “Entrance West” and “Entrance East”
All check-ins and checkouts over the three days are grouped under this one event and can be reviewed together in the dashboard.
Guest passes at multi-day events
If a guest drops off their jacket on day 1 and picks it up again the same day, their wallet pass is then invalid. If they come back on day 2, they receive a new pass at the next check-in.
If a guest leaves their jacket for several days — for example at a multi-day congress with an overnight stay — their pass stays valid until they pick up the jacket. In this case, the slot stays reserved for the entire time.
Staff planning for multi-day events
Staff don’t need to be set up or invited again every day. Anyone who is invited sees the event in the app under Running events for its entire duration and chooses the event and cloakroom themselves. This makes planning easier — even if different people work on different days.
Recommendations for multi-day events:
- Invite all staff members who will work at any point during the event in advance
- At the end of each day, check whether all open check-ins (items not yet picked up) are recorded correctly in the system
- Briefly check the dashboard daily — especially the occupancy and any discrepancies